TKM-Contract Manager

Protected Page 11 of 14 Toyota Kirloskar Motor Project management consultant services (PMC) - Contract Management for GF project works at TKM CSN#1 Plot no-1, Sector 9, Bidkin Aurangabad Chhatrapati Sambhaji Nagar, Maharashtra Project Outline 1. Project Name: GF Project work 2. Location: Chhatrapati Sambhaji Nagar, Bidkin industrial area Maharashtra 3. Main Purpose for Land Use: Automotive industry The deliveries are as per the following: 1. Contract Administration Governance 2. Variations, Claims & EOT Management 3. Commercial & Contractual Risk Management 4. Subcontract & Vendor Contract Management 5. Cost Control & Financial 6. Client & Stakeholder Management 7. Key deliverables 1. Contract Administration Governance • Administer EPC, EPCM, PMC, Design Build, and item-rate contracts from award through close-out. • Ensure strict compliance with contract conditions, scope definitions, milestones, payment terms, and statutory obligations. • Maintain comprehensive contract documentation including contract registers, correspondence logs, change/variation trackers, and claims registers. • Provide interpretation of contract clauses and advise project teams on contractual rights, obligations, and risk exposure. • Align contract administration practices with PMO/PMC governance frameworks and reporting systems. 2. Variations, Claims & EOT Management • Lead preparation, evaluation, and negotiation of variation orders, change order/ requests, claims (cost time), and EOT submissions. Scope of Work Protected Page 12 of 14 • Perform delay and disruption analysis including critical path impact and entitlement validation. • Quantify cost/time implications of scope changes and project deviations. • Ensure robust documentation and defensible position for claim submission and dispute resolution. • Drive proactive claim strategies to maximize recovery and minimize risks. 3. Commercial & Contractual Risk Management • Identify, evaluate, and mitigate contractual and commercial risks throughout the project lifecycle. • Support pre-award activities like contract reviews, risk allocation analysis, and commercial clarifications and deviations. • Ensure effective contract flow-down obligations to vendors and subcontractors. • Advise management on commercial strategies and risk mitigation plans. • Maintain project risk registers aligned with governance systems. 4. Subcontract & Vendor Contract Management • Support Procurement and Legal teams in drafting and negotiating subcontracts, LOIs, and POs. • Ensure alignment with main contract covering scope, payment terms, LDs, warranties, and statutory compliance. • Manage subcontractor claims, variations, and final account settlements. • Ensure timely commercial closure of contractor packages. 5. Cost Control & Financial Coordination • Monitor budgets, forecasts, and cost performance. • Track committed vs actual costs and support margin improvement initiatives. • Review invoices, RA bills, and payment milestones. • Support cash flow forecasting and working capital optimization. • Provide structured input for Monthly commercial report, management dashboard, Project review meeting. 6. Client & Stakeholder Management • Act as key commercial interface with clients, consultants, and contractors. • Participate in review meetings, negotiations, and dispute discussions. • Support project leadership during escalations and arbitration/litigation processes. • Ensure alignment of commercial actions with overall project delivery strategy. Protected Page 13 of 14 7. Key following deliverables a) Contract Register b) Change Order/Variation Logs c) Contractual Correspondence Records d) Monthly Contract Status Reports e) EOT Evaluation Reports f) Commercial Closure Report